The COVID-19 pandemic that erupted in 2020 forced businesses across the world to adopt virtual meetings. With many people working from home, software platforms like Zoom and Teams became ubiquitous, but their widespread use also revealed many weaknesses and limitations. While technologies for virtual meetings have existed for decades, these technologies have advanced significantly in recent years, and today range from audioconference facilities to telepresence rooms with high-resolution video and sophisticated virtual presence features. The available alternatives differ significantly in costs, complexity and capabilities, and choosing the most effective technology for each meeting setting is not always easy. This is important, since after the pandemic, virtual meetings will move from being a necessity brought on by the pandemic to being a widely accepted alternative to traditional face-to-face meetings. Consequently, the questions of when and how to meet virtually will become even more significant. In this article, we describe a decision-making framework for choosing when and how to meet virtually, based on matching the appropriate communication capabilities with various meeting objectives and taking into account meeting size and duration. The framework is based on extensive empirical research conducted in partnership with several major U.S. and European companies.

This is an MIT Sloan Management Review article. Most of the economy is made up of firms that were created well before the advent of e-business. Yet most e-business research has focused on "pure-play" companies that were created specifically to take advantage of the Web. The authors created an e-business planning process that can be used both to examine an established company's existing operations and to identify promising new business opportunities. The planning process has four steps. The first is to identify potential e-business initiatives according to whether they create business value or reduce costs. The second step is to analyze the functional scope of each project using an architecture of e-business processes. The third step, analyzing the sustainability of each initiative's benefits, is particularly important in the e-business context because Internet interactions are susceptible to being copied by competitors. Finally, prioritizing among e-business projects depends on how they fit with other information technology elements. The authors explore ways in which e-business can create opportunities for completely new products and markets, including adding information features, selling information as a product, and finding new markets. The authors detail how their e-business planning process was used at a mature global company. A company task force considered two major projects. The e-business planning process sharpened the definition of the projects, outlined the technical requirements and other resource needs, and confirmed the sustainability of both projects.